We are the Birmingham Organising Committee for the 2022 Commonwealth Games Limited (“the OC”, “we”, “us” or “our”).  Below is set out the out relevant information about what we will do with your personal data which is passed to us by your business or by you in connection with your business’s application to advertise and/or trade within Games locations or in their vicinity.  For further information please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.

This privacy notice applies to staff and proprietors of applicant businesses, including:

  • Advertisers;
  • Media Owners; and
  • Traders.

The information about you which we collect during the authorisation process is

in relation to Advertisers, your:

  • Name of Business/Organisation
  • Full Name, Email Address and Postal Address of Advertiser Contact at Business/Organisation (including Contact who will attend at Site)
  • Type of Advertiser (e.g. Sponsor/Educational)
  • Type of Products/Services
  • Sport Competition Venue (e.g. NEC)
  • Proposed location/dates of Advertising Site;

in relation to Media Owners, your:

  • Name of Business/Organisation
  • Full Name, Email Address and Postal Address of Media Owner Contact at Business/Organisation (including Contact who will attend at Site)
  • Name of Business/Organisation of Advertiser Contact that Media Owner is submitting application on behalf of
  • Full Name, Email Address and Postal Address of Advertiser Contact at Business/Organisation that Media Owner is submitting application on behalf of (including Contact who will attend at Site)
  • Type of Advertiser (e.g. Sponsor/Educational)
  • Type of Products/Services advertised by Advertiser Contact
  • Sport Competition Venue
  • Proposed location/dates of Media Owner Site;

in relation to Traders, your:

  • Name of Business/Organisation
  • Full Name, Email Address and Postal Address of Trader Contact at Business/Organisation (including Contact who will attend at Site)
  • Type of Trader (Street/Pedlar/etc.)
  • Type of Products/Services
  • Sport Competition Venue
  • Proposed location/dates of Site.

We need to gather this data about you to process your business’s application for authorisation to advertise and/or trade in or around Games locations, in line with the prescribed regulations, the Birmingham Commonwealth Games (Advertising and Trading) Regulations 2021 (“the Regulations”).

We will share your information with Local Authorities, and our supplier Zoho for the above purpose.

The OC’s lawful basis for processing your personal information is that it is necessary for compliance with a legal obligation to which we as controller of your data are subject, namely the Regulations.

Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.

We will retain your details on our systems until after the Games have finished in August 2022.

Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.

Please see our website privacy notice at https://www.birmingham2022.com/privacy-notice/.

We regularly review and, where necessary, update our privacy information. If we plan to use personal information for a new purpose, we update our privacy information and will communicate the changes via an update to this supplementary privacy notice and/or to our website privacy notice. Please check our website occasionally to ensure you are aware of the most recent version of our website privacy notice. This supplementary privacy notice is version 1 and is effective from January 2022.