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Please read these terms and conditions carefully.  These terms and conditions govern your entry to the Mascot Design Competition (the “Competition“).

Entrants must ask their parent/guardian for permission to enter this Competition.  Each entrant’s parent/guardian must agree to these terms and conditions.

The promoter of the Competition is Birmingham Organising Committee For The 2022 Commonwealth Games Ltd (“Birmingham 2022“).  If you have any queries about the Competition or these terms and conditions then please contact us at [email protected]

Applications

1.) The Competition will close for applications at 23:59 on 5 August 2020 (British Summer Time) (the “Closing Date“).

2.) To submit an application for the Competition, you must be a resident of the United Kingdom (including residents of the Channel Islands and the Isle of Man) aged between 5 and 15 years old. Staff members or relatives of Birmingham 2022 or any other person involved in the Competition or the organisation of the Birmingham 2022 Commonwealth Games or relatives of such a person are not eligible to submit an application.

3.) Eligibility requirements set out in Section 2 must be met on the Closing Date. Birmingham 2022 reserves the right to verify the eligibility of anyone submitting an application.  Birmingham 2022 may require such information (including requesting proof of age for entrants as well as parental or guardians’ consent) as it considers reasonably necessary for this purpose and may withhold any prize until Birmingham 2022 is satisfied with the verification.

4.) Only one entry per person will be considered. If entrants submit more than one entry, only the first entry logged will be judged and all others will be disregarded.

5.) To submit an application, you need to visit the website at birmingham2022.com/mascot, complete the entry form and submit the entry form along with your original design or post it to Birmingham 2022 Commonwealth Games Mascot Competition, 1 Brindley Place, Birmingham, B1 2JB, to arrive no later than the Closing Date.

6.) Late or illegible entries will be disqualified. Birmingham 2022 cannot take any responsibility for any technical failure or malfunction, including but not limited to any affecting postal services, which may result in any entry being lost or not properly registered or recorded.

7.) All submissions must include an A4 sheet of paper with the design and include the following information in a clear, legible form:

a) the entrant’s contact details (full name, date of birth, age, full address (including postcode);

b) name of Parent/Guardian; and

c) telephone number (including area code).

8.) Contact details provided and other information you submit, or we review in connection with your application, will be used in accordance with our Mascot Campaign Privacy Notice, together with our main Birmingham 2022 Privacy Notice (which can be found at: birmingham2022.com/privacy-notice/

9.) By taking part in the Competition, the entrant and the entrant’s parent or guardian agree to:

a) being filmed by Birmingham 2022 in order to create content for the purpose of publicising the competition including any associated Commonwealth Games output; and

b) signing any additional documentation that may be required in connection with this Competition, such as, but not limited to, declarations for security, health and safety, confidentiality or assignments in order to assign all intellectual property in submitted designs to Birmingham 2022.

Entry

10.)Please make sure the design you submit:

a) represents the identity, heritage, and culture of the Commonwealth Games, Birmingham, and the West Midlands, and embodies everything that the city and region stands for: youthful, diverse, dynamic and creative, always looking to innovate and move forward;

b) is a drawing, painting or collage;

c) is original;

d) contains a made up/imaginary character or animal or person;

e) is appealing to young people;

f) is friendly-looking; and

g) is the work of only one person.

11.)Entrants should suggest a name for their mascot and respond to questions asking for a text description of the mascot and the inspiration behind their design. Any names and stories provided shall not be taken into account into the judging process; however, they may be used by Birmingham 2022 as part of the competition announcement or subsequent development of the mascot.

12.)There are FAQs available to help entrants develop their design: birmingham2022.com/mascot/faq

13.) Please ensure, as far as possible, that your design and application does not include:

a) a copy of, or contain/resemble, any original works (i.e. known characters, mascots or cartoon figures);

b) designed using graphics or computer-generated content;

c) in breach of these terms and conditions;

d) applications which include inappropriate, discriminatory, illegal or offensive content;

e) applications that seem to be duplicates or not legitimate;

f) dishonest applications;

g) applications where the entrant is ineligible under these terms and conditions; and

h) applications where you have not obtained parents’ or guardians’ consent.

Birmingham 2022 reserves the right to disqualify any applications if they are contrary to this Section 13.

14.) It is a condition of entry that all entrants keep a copy of their submitted designs and any correspondence entered into with Birmingham 2022 confidential at all times. You therefore agree not to disclose to any third party without the prior written consent of Birmingham 2022. Failure to comply with this important obligation will result in immediate withdrawal from the competition.

15.) Entries will not be returned.

16.) By submitting an entry for the Competition, the entrant and the entrant’s parent/carer/guardian are deemed to have given consent for the design to be used free of charge by Birmingham 2022 or its designated agents for any purpose in connection with the Birmingham 2022 Commonwealth Games including, but not limited to, the production and sale of merchandise, marketing and advertising purposes in connection with the Birmingham 2022 Commonwealth Games. They also consent for the image to be used free of charge by Birmingham 2022 or its designated agents in all media and merchandise worldwide for all purposes in perpetuity, including, but not limited to, television platforms and newspaper.

17.) By taking part in the competition, the entrant and the entrant’s parent or guardian:

a) hereby assign to Birmingham 2022 all intellectual property rights (including copyright) in their submitted design;

b) waive absolutely all moral rights, including any future moral rights, arising in relation to the design by virtue of the Copyright, Designs and Patents Act 1988 and, so far as legally possible, any broadly equivalent rights in any territory of the world. To the extent the waiver referred to is not effective, the entrant and the entrant’s parent or guardian agree to not assert any such moral rights; and

c) sign any relevant forms or agreements provided by Birmingham 2022 to reflect such assignment (without amendment). Failure (or delay) to sign the relevant document will result in the entry being disqualified.

 

Selection of Shortlist

18.) The following finalists will be selected from all eligible applications:

a) the 10 best entries in Category 1: Entrants aged between 5 and 8 (inclusive);

b) the 10 best entries in Category 2: Entrants aged between 9 and 11 (inclusive); and

c) the 10 best entries in Category 3: Entrants aged between 12 and 15 (inclusive),

(the “Shortlisted Entries“).

19.) The Shortlisted Entries will be selected by an initial panel consisting of Birmingham 2022 staff and consultants including at least one independent judge.  The Shortlisted Entries will be the ten entries in each age category, which, in the opinion of the judges, best meet the following criteria:

a) Creative: The design must be striking and original;

b) Usable: The design must be simple enough to work on small and large scales, in black and white and in colour; and

c) Relevant: The designs will be easy to recognise as a mascot of the Birmingham 2022 Commonwealth Games and have relevant meaning to the Commonwealth Games movement.

20.) The Shortlisted Entries and their parent/guardian will be notified by telephone using the applicant’s contact details as provided on the application between 6 August 2020 and 11 August 2020 (the “Notification“). Birmingham 2022 will require the Shortlisted Entries to provide further written confirmation of their parent/guardians’ agreement to these terms and conditions.

21.) The Shortlisted Entries must not share their design with any third parties once they receive Notification that they have been shortlisted.

22.) Birmingham 2022 is not responsible for any delay or failure to receive the Notification for any reason, including inactive or incorrect telephone details. It is the entrant’s responsibility to provide accurate contact details and check messages.

23.) All shortlisted entrants shall be required to sign a non-disclosure agreement which prohibits the disclosure of any information in relation to the competition. Failure to comply with this important obligation will result in immediate withdrawal from the competition.

Final stages of the Competition

24.) Providing Birmingham 2022 receive further written confirmation of their parent/guardians’ agreement to these terms and conditions, the Shortlisted Entries will continue through to the second stage of the Competition, where the best entry in each age category (the “Finalists“) will be selected by a second-round panel consisting of Birmingham 2022 staff and consultants including at least one independent judge.

25.) The Finalists will be selected as the best entry in each age category, which, in the opinion of the judges, best meet the criteria set out in Section 19.

Winner

26.) These three Finalists will go through to the final stage of the Competition, where, the judging panel consisting of Birmingham 2022 staff and consultants including at least one independent judge, in its sole discretion, they may:

a) select one of the Finalists to be the ultimate winner; or

b) decide that each of the Finalists designs are taken forward to inspire the mascot character design.

27.) The Finalists will be announced by November 2020.

28.) The Finalists will be notified by telephone call using the contact details provided by the applicant. The Finalists may be required by Birmingham 2022 to enter into a further prize winner’s written agreement in the form provided by Birmingham 2022 to confirm their compliance with these terms and conditions.

29.) All Shortlisted Entries who have not been successful will not be contacted using the contact details provided by the applicant.

30.) Each Finalist must be available for publicity purposes with Birmingham 2022 during November 2020.

31.) The Finalists will each win four tickets to the Opening Ceremony of the XXIIth Commonwealth Games, in Birmingham. The Finalists’ tickets will be dispatched no later than June 2022.  Prizes cannot be transferred and there is no alternative to the prizes.

General

32.) If an entrant is unable to be contacted after reasonable attempts have been made to do so, and/or is unable to attend the filming and/or is found to be in breach of the rules and/or does not provide the required documentation in accordance with these terms and conditions, Birmingham 2022 reserves the right to offer their place to the next best entrant.

33.) Any decision of Birmingham 2022 as to eligibility to submit an application or to take part in the Competition, or as to the Finalists or ultimate winner of the Competition, will be final and no correspondence will be entered into. Birmingham 2022 accepts no responsibility for applications that are incomplete, delayed, lost, damaged or unreadable/unviewable whether due to failure or non-availability of the website, the submission of incomplete information or any other reason.

34.) Birmingham 2022 reserves the right to cancel the competition or any of these rules at any stage, if deemed necessary in its opinion, or if circumstances arise outside of its control, including but not limited to not using the winning design, should the Birmingham 2022 Commonwealth Games be cancelled.

35.) Birmingham 2022 (or its suppliers) reserves the right to make modifications to the winning mascot design and/or any or all of the Finalists’ mascot designs for a variety of purposes. This may include combining elements of any or all of the designs with each other or with any other elements to create a new design and/or making significant alterations to the original designs to ensure that the final mascot design is usable in all media and for a variety of purposes (i.e. print, online, TV).  Birmingham 2022 (or its suppliers) reserves the right not to use any Finalist’s design or any individual element of any Finalist’s design in the final mascot design.

36.) Birmingham 2022 reserves the right to add wording to any Finalist’s design, assign a name to any Finalist’s design and create a back story which relates to the final mascot.

37.) The names of the Finalists will (unless a Finalist and/or their parent/guardian has objected on lawful grounds) be available at birmingham2022.com for 60 days after the announcement of the Finalists.

38.) Any personal information supplied in connection with the Competition will be used, shared and retained as set out in the Mascot Campaign Privacy Notice, together with our main Birmingham 2022 Privacy Notice posted at https://www.birmingham2022.com/privacy-notice.

39.) The Competition and these terms and conditions are governed by the laws of England.

40.) Promoter’s details: Birmingham Organising Committee For The 2022 Commonwealth Games Ltd, One Brindley Place, Brindley Place, Birmingham, England, B1 2JB.

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