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The Birmingham Organising Committee for the 2022 Commonwealth Games Ltd (Birmingham 2022) is a non-departmental public body and as such is subject to the Freedom of Information Act 2000 (FOIA). This legislation provides for a general right of access to all types of “recorded” information held by Birmingham 2022, subject to a number of exemptions that are specified in the Act. Any person has the right to make a request for information under the Act regardless of who they are or where they live.

Environmental Information Regulations

The Environmental Information Regulations 2004 (EIR) gives rights of public access to environmental information held by public authorities. This legislation, therefore, provides for a general right of access to environmental information held by Birmingham 2022, subject to a number of exceptions. Any person has the right to make a request for information under the Regulations.

Data Protection Legislation

If the information caught by a FOIA or EIR request contains the applicant’s own personal data (i.e. information about themselves), the applicant should alternatively make a subject access request for access to such information held about them under the Data Protection Legislation, which includes all applicable legislation including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. For more information please access our Privacy Notice.

Publication Scheme

The Freedom of Information Act 2000 requires Birmingham 2022 to provide a publication scheme, which is a guide to the information routinely made available to the public.

Not all information Birmingham 2022 publishes is detailed in the publication scheme. You can make a FOIA request to view any information that is not routinely published, with some exemptions.

All Birmingham 2022 publications can be made available in an alternative language, in Braille or large print format if requested. To request this service please call: 0121 303 5404.

How to make a request for information
If you would like to know more about Birmingham 2022 or access information held by us you should first check to see if the information is available publicly on our website.

If you would like to request information under FOIA or EIR that we do not routinely publish please write to our Compliance Manager at the address below, including your real and clearly identifiable name, in the case of a FOIA request:

Compliance Manager
Birmingham 2022 Commonwealth Games Organising Committee Ltd
1 Brindley Place
Broad Street
Birmingham
B1 2JB
email: FOI@Birmingham2022.com

It is important that you are as clear as possible in your request describing the information requested to help us identify the information you would like to access. All requests under the FOIA must be made in writing and include an email or postal address for correspondence. Our Compliance Manager can provide help and assistance with making a request.

If you would like to make a request for a copy of any personal data Birmingham 2022 may hold about you, or exercise other rights related to your personal data, please refer to our Privacy Notice.

How we will handle your request
We aim to acknowledge your request within five working days and provide you with the date by which we expect to respond in full. In most cases we will provide our full response to you within twenty working days of receiving your request.

We try to be as open as possible and will aim to provide you with the information you have requested but there may be occasions where we decide to withhold information because it is exempt from disclosure under FOIA or subject to an exception under EIR. If this is the case, we will explain the reasons for our decision.

Charges
There is a photocopying charge of 5p per A4 sheet for the supply of hard copies of information if the total number of pages requested exceeds 50. There is no charge for the supply of electronic copies.
If a fee is to be charged, this must be paid in advance before the information will be disclosed.

When we may not be able to provide information
There are some circumstances where we will not be able to provide the information you have requested:

  • if we do not hold the information, for example, if it has been destroyed due to data retention policies, or if another public body holds the requested information
  • if the information requested falls under a FOIA exemption or an exception under the EIR
  • if the cost of providing the information exceeds an appropriate limit in the event of a FOIA request or series of requests
  • if the same or similar request has been made repeatedly, or is vexatious or unreasonable i.e. with the aim of frustrating the operations of Birmingham 2022
  • If the information is accessible by other means

 

Terms and Conditions of Re-Use
Information supplied under the FOIA and / or the EIR is subject to Birmingham 2022’s copyright unless otherwise indicated. It may be reproduced free of charge in any format or medium (unless expressly indicated to the contrary) provided:

  • It is reproduced accurately and not used in a misleading manner
  • The source is identified, and Birmingham 2022’s copyright is acknowledged
  • It is not used for the principal purpose of advertising or promoting a particular brand, product or service.
  • This permission does not extend to any material which is the copyright of third parties. You must obtain authorisation to reproduce such material from the copyright holders.

Complaints
If you are not satisfied with any aspect of our response to your request for information, and/or wish to appeal against information being withheld from you, Birmingham 2022 operates a complaints procedure. Our complaints procedure gives applicants the right to an internal review of the administration or outcome of any valid FOIA request within two calendar months of the date of the response.

Internal reviews will usually be undertaken within 20 days by the Chief Executive Officer (CEO) of Birmingham 2022, or an appropriate nominated officer. Where the CEO has been closely involved in the original request, any review will be conducted by the Chairman of Birmingham 2022. Birmingham 2022 will keep a record of all complaints, reviews and outcomes. Should you feel that you have cause to complain or appeal against information that has been withheld then please write to:

Compliance Manager
Birmingham 2022 Commonwealth Games Organising Committee Ltd
1 Brindley Place
Broad Street
Birmingham
B1 2HP
Telephone: 0121 303 5404
email: FOI@Birmingham2022.com

Should you be dissatisfied with the outcome of the internal review, you have the right to lodge a complaint with the Information Commissioner. Please note that the ICO is likely to expect internal complaints procedures to have been exhausted before beginning an investigation. A complaints form can be obtained from the Information Commissioner’s website: ico.org.uk or contact:

The Information Commissioner
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone: 0303 123 1113 (local rate)
Textphone service: 01625 545860)
Email: casework@ico.org.uk

Feedback
We would be interested to receive feedback as to how you feel your request has been dealt with to help us to understand what we are doing well and to make improvements where necessary; your comments (whether positive or negative) can be made either in writing to the address above or by email.

What we do with your personal details when you submit a request for information
The personal data you provide when submitting a FOIA or an EIR request for information will be used to process your request for information, in accordance with our legal obligations under the FOIA and the EIR.

Your personal data will only be shared with relevant employees of Birmingham 2022.
We may need to seek information from our service providers or suppliers in order to locate and extract the information you are requesting.

Your personal data will be retained according to our retention periods, a description of which can be found in our Privacy Notice. This is likely to be for a period of two years after the date you made the request unless a longer period applies. It will then be securely disposed of in accordance with our destruction policies.

You have the right to access your personal data and to make a complaint if you think your personal data has been used incorrectly. You may also have other rights, such as to have your data corrected or erased. For full details of your personal data rights please see Birmingham 2022’s main Privacy Notice on our website. The contact details of our Data Protection Officer are also provided in the Privacy Notice.

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